JGFA Evaluation Process & Team Formation FAQ
The purpose of his document is to provide information about the evaluation and
team formation process. JGFA is committed to ensuring a respectful, and fair
process for all athletes and families. Evaluation are inherently competitive, this
information is designed to protect the integrity of evaluations and team creation
process while maintaining transparency and consistency.
1. Player Evaluations & Scoring
- If your child is evaluated by FLEXX (10U and up), families will receive their player’s evaluation score, this
information/communication will come directly from FLEXX and not the JGFA board.
- Your player’s rankings, or comparisons to other athletes will not be shared with parents or players.
- Evaluations are conducted using multiple criteria, including but not limited to:
o FLEXX evaluation scores
o Prior year coaches’ evaluations (if applicable)
o Skill execution
o Athleticism
o Coachability,
o Effort
o Attitude.
- Final team selection decisions are made collectively by the JGFA Board and are final.
2. Comparison to Other Players
- The JGFA Board will not discuss or compare one player to another in any form of communication.
- If another player is referenced during a conversation (in person, email, text, or message), the discussion
will end immediately.
- This boundary exists to protect all athletes and maintain confidentiality, fairness, and respect.
3. Communication Expectations
- All communication must remain respectful and focused on your child only.
- Aggressive, confrontational, or disrespectful communication will not be tolerated.-
- Once teams are announced, families are asked to allow a 48-hour waiting period before contacting the
board with any concerns. This time allows players and families to process the information and helps ensure
productive communication. Please note that if a question is already addressed in this Q&A or
documentation, no additional information will be provided outside of what has previously been given.
- JGFA Board reserves the right to pause or end any conversation that violates these expectations.
- All questions must be sent to jordangirlsfastpitch@gmail.com. Communication directed to individual board
members (via email, phone, or text) will not be answered.
4. Feedback
- General feedback may be provided to the player and/or parent(s) of a player at the discretion of the JGFA
Board and will focus on areas for growth and development, not justification of roster decisions.
- Feedback is intended to support long-term development, not to debate outcomes.
- Requests for feedback do not guarantee a response.
5. Respect for the Process
- Evaluation reflects the players’ performance based on that day and within that environment.
- Development is not linear; athletes grow at different rates, and future opportunities may change.
- Team placement or level assignments are not a reflection of an athlete’s worth or potential.
6. Acknowledgment
By participating in evaluations, families acknowledge and agree to abide by the guidelines outlined in this
document. These guidelines are in place to foster a positive, respectful, and development-centered softball program
for all athletes
Frequently Asked Questions:
Q: What if my child can’t attend the scheduled evaluation?
A: Please notify us as soon as possible at jordangirlsfastpitch@gmail.com. Alternative arrangements will
be provided utilizing FLEXX. (if you choose not to participate in the tryout process your athlete will be
placed accordingly).
Q: Are pitching and catching evaluated separately
A: Yes. Specialty position evaluations are scored separately and used alongside overall player evaluation
scores.
Q: Can my daughter play up at a higher level (ex. 8U to 10U)?
A: It depends. Two conditions must be met:
1. She tried out at that higher level.
2. She expressed interest in being considered for moving up.
If a team needs or requires players to be moved up, selections will be based on willingness to play up, age
eligibility, and skill level.
Q: How many players will be rostered per team?
A: Ideally, 10–11 players per team. This number allows ample opportunities for all players to maximize
playing time and development.
Q: Can I see my child’s evaluation score?
A: Yes. Following evaluations process and FLEXX’s completion of scoring you will receive
communication (via email) directly from FLEXX. ***(Please check your spam folder as this email
occasionally end up there)***
Q: Can I see my child’s evaluation score, in ranking or comparison to other players?
A: No. Rankings, or comparisons to other players will not be shared under any circumstance.
Q: Can you explain why another player was selected over my child?
A: No. JGFA Board will not discuss other players under any circumstance. Conversations that reference
another athlete will end immediately.
Q: Can decisions be reconsidered or appealed?
A: No. Placement decisions are final and will not be reconsidered or appealed.
Q: How can my child improve for future opportunities?
A: Focus on skill development, coachability, effort, and a positive attitude. Growth happens at different
rates.
Q: Will there be an “A” team at each level?
A: Not necessarily. This depends on overall team ability and whether a team can realistically compete at
that level.
Q: Were teams decided based on just one evaluation?
A: Teams are primarily formed using FLEXX scores, prior year coaches’ evaluations (if applicable),
including effort, attitude, coachability, softball understanding. A player’s age or grade (for example 5 th
grades, remaining with 5 th graders) is not a factor, and requests to play with certain teammates or for
specific coaches will not be considered.
Q: If my player was evaluated for a specialty position such as pitching or catching, will this impact them
being placed on a lower team solely because they want to pitch or catch?
A: No. All players will be placed on their respective teams based on overall abilities and the placement
criteria outlined above first. Pitching and catching roles will be determined and verified after team
placements. If a team does not have designated pitchers or catchers, players will not be moved or adjusted
without first discussing with families in conjunction with evaluation scores.
Example Scenario:
Player A really wants to pitch/catch and gets evaluated as a pitcher. Based on her overall player evaluation
score, she is placed on the higher-level Team 1. However, she ranked 5th highest on her specificality
evaluation score for pitching/catching. Team 1, based on the overall player evaluation score ranking
(FIRST) had three players assigned who also ranked 1 st , 2 nd , and 3 rd on their specialty evaluation score for
pitching/catching.
Team 2, has one pitcher, who ranked 4 th for pitching/catching and her overall score placed her on Team 2.
In this situation, Player A would not be moved to Team 2 solely because Team 2 needs a second
pitcher. The board would contact the family of Player A to discuss options:
Option 1: Remain on Team 1, understanding that pitching opportunities may be very limited.
Option 2: Move to Team 2, where she would likely have ample opportunities to pitch throughout the
season.
This decision would be made collaboratively with the family, ensuring transparency and alignment with the
player’s goals.
Q: Are player placements determined by who is willing to coach?
A: No. Player placements are based on evaluations and placement criteria. Coaches are assigned after teams
are formed.
Q: When will teams be released?
A: Team formations are tentatively scheduled to be released no later approximately two week following
completion of evaluations. This timeline may change based on several factors, including when evaluation
scores are received, need to make-up evaluations (if applicable) from FLEXX and when team formation is
fully completed.
Q: What if I’m disappointed that my child didn’t make the team, I thought they should?
A: It’s completely understandable to feel disappointed. Team decisions are based on multiple factors during
evaluation process and not just one skill or expectation. We encourage families to focus on their child’s
effort, growth, and love of the game, and to support them positively as they continue to develop.
Q: When can I contact the board with questions or concerns?
A: Once teams are announced, families are asked to allow a 48-hour waiting period before contacting the
board regarding any concerns. This time allows players and families to process the information and helps
ensure productive communication. Please note that if a question is already addressed in this Q&A or the
evaluation policy, no additional information will be provided. All questions should be sent to
jordangirlsfastpitch@gmail.com. Any questions, comments to any specific board member via email, text
message or phone call will not be answered.
Registration & Refund Policy
- Registration fees are due in FULL on/or before evaluations.
- Registration fees are NON-REFUNDABLE once teams have been formed.
- Refunds will ONLY be considered for documented medical reasons. All medical refund requests must
be submitted in writing to the JGFA Board and sent to jordangirlsfastpitch@gmail.com. Additional
documentation may be required upon review.